Jobs

In this section the user can add/import, edit and view and reopen the jobs created in the portal.

In this section you wll see cards on the top of the grid which are as below
- Active jobs : It will show Total number of open jobs in the Smart Shop Floor.
- Eligible for scheduled : It will show total number of jobs whose due dates are within x days configured in scheduling configuration.
- Scheduled : It will show total number of jobs successfully scheduled once scheduler is run.
- Unscheduled : It will show total number of Jobs where one or more Components could not be scheduled due to some reason.
- Running behind : It will show total number of jobs that are behind the schedule.

Filters

The user can search data by by adding relevant text in the Search text box with all metafields set in custom fields
The data of any duration can be viewed by selecting the required dates from the date picker.
The board setup can be accessed from the filter at the right-hand side of the screen.
By default, Completed and Cancelled items i.e. the jobs with all the completed or cancelled operations will not be displayed in the list. The user can view them by enabling it from the filter.
The data can be exported in Excel, JSON and CSV formats by clicking the Export button at the right-hand side of the screen.

Job List

The following information is displayed on the listing grid:

Column	Description
Job Code	Codes of jobs configured/imported on the portal. The default sorting of this column is based on the date the job was created
Order #	Order number of the job
Customer	The customer's name
Branch	The customer's Branch
BoM	It will show BoM is attached to the job or not
Created Date	Date on which the job was created on the portal
Priority	The Job's Priority
Due Date	Completion due date for the job. In case the due date of the operations differ, the due date displayed here would be the nearest (smallest) of all. If the deadline is missed, then the date is displayed in Red
ETC	This is the estimated time of completion
End Job	Provides the option to end the job from the portal
Action	Provides the option to view,chat,edit and delete a job

Clicking on the arrow provided for each record will expand the row to display component details,
- The component row can further expanded to view operation details and status

Configuring Jobs

Jobs can be configured and managed in the following ways:

Add (add single job at a time)
Bulk Import (add multiple jobs at a time)
Reopen (reopen completed components)
The data displayed on the page can be exported to Excel, JSON and .CSV format by clicking the button

Add Jobs

In this option the user can add single job with multiple components at a time.
A minimum of one component is required to configure a job.
Click the Add Job button.
On click, a Job Details screen will open. Provide inputs as specified below.

Job Details

Field	Description	Mandatory/Optional
---------------------	Job Details	------------------
Job Code	Ensure to enter a unique job code. Valid inputs: alphanumerical and special characters. As soon as you enter the job code, there will be additional blocks for adding multiple components	Mandatory
Due Date	Ensure to enter a date that is greater than the current date. The date format should be DD/MM/YYYY.	Mandatory
Job type	It will show 2 options in dropdown selection Stock and production.
Job Template	This feature automatically populates component level information configured in the selected template. To know more, please refere the Job Templates section.	Optional
Priority	This is a numerical field. If priority is set, the jobs listed in the SFC app will be as per the order.	Optional
Customer Name	Specify the customer/company name for whome the job is being created.	Optional
Order No.	Specify an order number, if available.	Optional
Description	Input any description pertaining to the job	Optional
Serial Number	Specify the serial number if available	Optional
Customer Branch	Specify the Customer Branch if available	Optiona
Customer Note	The Imformation entered here would be shown with the respective job in the customer portal

NOTE: Additional fields can be added from the Organisation → Custom Job Fields section.

Component Details

To add component details, click on the Component tab.

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On this screen, click on the Add Component button.
On click, a pop-window will open. Provide inputs as described in the table below.

Field	Description	Mandatory/Optional
---------------------	Component Details	------------------
Name	Specify at least one component for the job	Mandatory
Operation}Select from a list of configured operations/tasks that should be performed on the component	Mandatory
Department	The department list will be automatically filered as per the selected operation. Select a required department from the list.	Mandatory
Category	When a category is specified, the job code will be displayed as priority on the Tablet apps assigned to Work Centres under the selected Work Centre category and selected department. When unassigned, the job code is listed as other jobs.	Optional
Work Centre	This field is enabled only when a Category is selected. It will list Work Centres which belong to the selected category	Optional
Previous Schedule Component	As the name suggests this is a previous scheduled component. This field allows you to specify a component that should be scheduled before the current component. E.g. If 'Component A' is added as a previous component for 'Component B', then it will not be scheduled unless its previous component 'Component A' is scheduled first	Optional
Predecessors	Predecessors are selected operations which need to be completed before the current(next) operation can be started. If the predecessor work is not completed then there would be a warning message while starting the current component from the SFC App	Optional
Estimated Time	By default the estimated time is 02:00 hours. If the selected operation has a set estimated time, then it will display that value. This value can be modified.
No. of Operators	Specify the number of operators required for the task. One is specified by default.	Mandatory
Total Estimated Time	This field automatically calculates the total time based on the estimated time and number of operators.
Status	Select a status related to the component (Active, On Hold, Cancelled)	Optional
Quantity	This is an optional field. Enter the quantity of the component	Optional
Client Status	Add any additional information as required
Sequence	This is an optional field. Enter a numeric value to specify the work sequence of the component.
* Jobs for a component with multiple operations can be numbered in consecutive order i.e. 1, 2, 3 etc. E.g. Job code 260422-2 has Component HSG with two operations, CUMTCACHC & PAINT. Here the sequence should be 1 and 2 respectively. Also, the schedule for orders should be greater than the sequence preceeding it. i.e. schedule for sequence 2 should be greater than that of sequence 1. Though it is not restricted while configuring.
* Jobs for multiple components with single operations can be numbered as 1. E.g. Job code 260422-2 has component HSG 1 and HSG 1 with single operation PAINT. Here the sequence for both the components should be 1	Optional
Cost	Specify the per hour cost of performing the required operation on the Work Centre	Optional
Outsourced	This field is displayed for backward schedule mode which can be set from Adapive Scheduling &rarr: Configuration section.	Mandatory when enabled.
Strict Sequencing	This field is displayed for backward schedule mode which can be set from Adapive Scheduling &rarr: Configuration section.	Optional.
Work Instructions	Clicking the Work Instructions textbox, would open a pop-up and show the work instructions in it.	Optional

Any number of components and materials can be added as per requirement.
The Save as Template button allows you to save it as a template for creating future jobs with same component details. The saved template will get listed in the Job Templates section.
Click Save to add the job on to the portal.
The operators at the shop floor can now start working on the Work Centre assigned to the jobs.
Once the job is started, the assigned Work Centre's utilisation and status data will be available on various sections of the portal, such as Production Monitoring, Utilisation Improvement, etc.
The user can also configure various Reports based on this data.

Adding Bills Of Material

When a job ID is created using a job template, the Bill of Materials (BoM) associated with the template will be automatically carried forward to the job.
Any modifications made to either the template or the BoM attached to the template will not be reflected in previously created jobs.
If changes are made to the BoM of a specific job, those changes will only affect that particular job and will not update the BoM attached to the template from which the job was created.

View Job Details

To view a job, click the view icon of the required record from the Action column in the listing grid.
- On click, a page will open to display the details of the configured job.
- The top right-hand side of the screen has the Reconcile and Export buttons
- The Reconcile button allows the user to modify the job details of a component. It is advisable to reconcile the job once work on all the operations are completed.
- The user can export the job details in Excel format by clicking the Export button.
The top left-hand side of the screen displays the job code

Job Details tab

The table provides the following information:
- Created On - Date and time of job creation
- Created By - Name of user who created the job
- Template code - Name of the template selected while creating Job
- Expected On - Expected job end Date and time
- Actual Completion Date - Actual job end Date and time
- Job Status - Current job status
- Cost - Displays the total Work Centre utilisation cost for the job. This is the total of hours (Utilisation and OT Utilisation) multiplied with their respective hourly cost that is specified when configuring Work Centres.
- Total Duration - It will show Total Duration taken by Job
- Customer Name - it will show the customer name configured while creating Job.
- Order no. - it will show the Order no. entered while creating job.
- Act. Duration: The actual time taken for the job as compared to the estimated time.
- The right-hand side would display a pie chart or a Department table for time taken on each component's job work.
- Upto 17 operations would be displayed. All other operations would be summed up and displayed under 'Other' without any duration.
It will show the Component and Operation Details below the table

* It will show all component name with Actual time and Operation time columns
* Expanding the Component will show Operation name and Actual duration if worked upon and estimate time
* Total Actual Duration of all Operations will show against that component.
* Expanding the Operation will show which Operator have worked on that Operation with the Duration and workcentre.

Components tab

It will show all the components with its Operations configured details added while configuring Job
It will show Component Name, Customer note, Staging Status and Total duration
- Name - it will show Component name
- Customer note - it will show the customer note added for the specific component added while editing that component and saved.
- Staging status - It will show the status once all Operation of that component is completed
- Total Duration - It will show the Total Duration of all the Operation's took time to Complete
When the Expand icon against component is clicked, a detailed table of the Operation containing in that component will be displayed with the following information:
- Operation - It will show the Operation name configured while creating job/component
- Code - It will show the process code configured while creatiung operation
- Department - it will show the Department name on which Operation is configured
- Work centre - It will show Workcentre name configured while creating a Job
- Previous Schedule component - It will show the previous scheduled component configured while creating a job or by selecting a job templated having previous scheduled component configured
- predecessor - It will show the predecessor configured while creating a job.
- Due by - It will show Due by according to that Operation's schedule to Time
- Status - It will show the Operation's status i.e In Progress, Scheduled, Completed etc

Operation view

* When clicking on view icon against the Operations it will open the popup with following details * It will show the Operation name on the top left corner and its details configured * Act vs Est Operators - it will show the actual Operators added when running that Operation from app vs the estimate Operators configured while adding the Job * Act vs Est. Duration - It will show the Actual Duration took while completing that Operation vs Estimate duration configured whie adding the Job * Completed/ Requested Qty - It will show the Completed qty added while completing that operation from app and will show the requested qty entered whiile configuring Job * Scrapped qty - It will show the Scrapped qty added from sfc app while completing that Operation * Cost - It will show the Total cost of the Operation if and if configured the cost value while adding a job * Created at - It will show the created date and time of the Operations
* it will show the History table of the operation i.e When Operation gets started ,paused or completed with the following details * Status: Displays statuses such as Created, In Progress, Paused as per the component's workflow through various points in time based on the actions performed by the operator * Operator: Displays the name of the person who created the job as well as the operators working on the component. * Scheduled: Displays the original date and time scheduled for the job * Scheduled Work Centre: Displays the name of the Work Centre which was assigned to the component during job creation * Actual: Displays the actual date and time when the job was started * Actual Work Centre: Displays the Work Centre name which the component is being worked on * Duration: Displays the time taken on each Work Centre * Cost: Displays the total Work Centre utilisation cost for the work on the component. This is the total of hours (Utilisation and OT Utilisation) multiplied with their respective hourly cost that is specified during Work Centre configuration

BoM tab

It will show all the BoM records which we have uploaded the file while configuring job
Search filter - Entering value and search with any metalfields listed will show that matching individaul record
Print icon - it will show the qr code with all the information i.e Job code, Item number, Part Number, Operation code and Serail number

Chat tab

It will show the Component name, Operation name, Operation code, Comments, Attachments, Commented By, Commented on.
- Component name - it will show the component name consist of the Operation on which chat is done
- Operation name - It will show the Operation name on which chat is done
- Operation code - It will show the Operation code i.e process code configured while adding that Operation
- Comments - it will show the Comments done in chat window for the Operation
- Attachments - It will show the Attachments done in a chat window for the Operation
- Commented By - It will show the Commented by name of the Operator/User
- Commented on - it will show the Date and time of the comments done in chat window.

Edit a Job

To edit a job:
- Click the edit icon of the required record.
- Modify the information as requied and click Save.
- Please note that Job Code and Component fields are non-editable.

End a Job

After the work on all the components of a job is complete, the user can click the End Job button on the listing grid to close it. On click,
- All the completed components will be displayed as Dispatched
- The components on which the work is yet to be started, would get cancelled
The date on which the job is ended will be displayed in the Completed Date column
Please note that once a job is ended, its details can be viewed but not edited.

The user can choose to display the jobs on the Utilisation Monitoring App (if purchased) by checking the Show jobs on tablet from the Production Monitoring → Configuration section.

Delete a Job

To delete a job:
- Click the delete icon of the required record.
- The delete icon is displayed only on jobs that have not yet been started via the SSF Operations Tablet APP.

Reopen a Job

The user can reopn a job once it has been closed. Also, if a work on any component has ended, it can be reopened as well.
Click the Reopen Job button .

On click a pop-up window will open with the following fields
- Job Code: Select a required job code from the dropdown list
- Component(s): The list of components will as per the selected job code. Select the required components and click the Reopen button.
- comment: Enter a reason for reopening the job.
- On click, a success message will be displayed. The user can restart work on the reopened job/component.

Bulk Import Jobs

In this option the user can add multiple jobs through a CSV file.

Steps

Click the production jobs -> Add button -> Bulk Import button.
Click on the Sample CSV File button to download the import template.

The template has the following fields. Field names are self explanatory.
Provide inputs in the below listed as specified in the Add Job section.

Job Code
- This is a mandatory field. Ensure to enter a unique job code.
- Valid inputs: alphanumerical and special characters.
Component Name
- This is a mandatory field. Specify at least one component for the job.
- If there are more components in a single job, you can specify them in the additional row with same job code
Operation

Specified Operation should be available in the specified Department.

DueDate
- This is a mandatory field. Ensure to enter a date that is greater than the current date.
- The date format should be DD/MM/YYYY
Department
- This is a mandatory field.
Current Work Centre Category - If a Work Centre name is provided but the category is left blank, then the system would automatically assign the Work Centre category based on the Work Centre name.
Current Work Centre
Quantity
Operation Sequence
Status
Work Instructions - The instructions to be shown on the tablet while selecting the operation to be worked upon.
Priority
Duration - Estimated minutes to complete the work on the operation.
Resources
Contact name
CustomerName
CustID
Order No - Specify an order number, if available.
Estimate Hours
Resource Cost
Labor Cost
Material Cost
Total Cost of Job
Description - Description associated with job.

Save the file on your system.
In the Bulk Import screen, click the Upload CSV File button.
Select the upload file that was previously saved on your system.
The jobs with valid inputs will be listed on the screen.

If a specified Work Centre category does not exists in the portal or does not match with the specified Work Centre, then that component would not be taken into consideration.

All the new jobs will be displayed on the Production Summary listing page.

In the event, any mandatory information is missed out or incorrect input is added to the import file, it will not be uploaded and the system will display a relevant error message.

Bulk upload jobs via template

In this option the user can add Job by entering Template name already configured in Job template through a CSV file.
Click the production jobs -> Add button -> Bulk upload jobs via template
Click on the Sample CSV File button to download the import template.

The template has the following fields. Field names are self explanatory.
Provide inputs in the below listed as specified in the Add Job section.

Job Code
- This is a mandatory field. Ensure to enter a unique job code.
- Valid inputs: alphanumerical and special characters.
Template Name
- This is a mandatory field. Specify one Template name for the job.
- DueDate
  - This is a mandatory field. Ensure to enter a date that is greater than the current date.
  - The date format should be DD/MM/YYYY
- Priority
- Quantity
  - This is a mandatory field
  - Contact name
  - CustomerName
  - Order No - Specify an order number, if available.
  - Estimate Hours
  - Resource Cost
  - Labor Cost
  - Material Cost
  - Total Cost of Job